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What Is a Water Hygiene Log?

A water hygiene log is a vital document for businesses responsible for ensuring the safety and cleanliness of their water systems. It serves as a detailed record of water testing, maintenance, and any actions taken, to prevent harmful contamination like Legionella. Whether you manage a care home, school, restaurant, or retail park, maintaining a comprehensive water hygiene log is crucial for compliance and the safety of whoever is using water at your premises..

Technician performing a water safety check for a water hygiene log.

Understanding the Basics of a Water Hygiene Log

Why Do Businesses Need a Water Hygiene Log?

Under UK health and safety legislation, businesses that operate water systems—such as hot and cold-water tanks—must take proactive steps to manage the risk of waterborne diseases, like Legionnaires’ disease. A water hygiene log is essential for:

For example, care homes often need to keep a close eye on their water hygiene due to the vulnerability of their residents. You can read more about how we assist with these settings on our water hygiene services for care homes page.

What Should Be Included in a Water Hygiene Log?

A complete water hygiene log typically contains the following:

  1. Details of Water Systems: Maps or schematics showing the water tanks, pipes, and outlets layouts.
  2. Risk Assessments: Records of Legionella risk assessments.
  3. Monitoring Activities:
    • Regular water temperature checks.
    • Routine flushing of little-used outlets.
    • Inspection of water tanks for cleanliness and safety.
  4. Maintenance Records: Details of any remedial actions, such as cleaning tanks or replacing parts.
  5. Incident Logs: Reports of any issues, contamination, or non-compliance, along with corrective actions.

By keeping all this information in one place, businesses can ensure they meet health and safety requirements efficiently.

Who Needs a Water Hygiene Log?

school student washing hands - water hygine log will pick up any issues in water for school before it affects children and staff

Businesses responsible for maintaining water systems include:

  • Retail Parks: To safeguard employees, tenants, and customers.
  • Care Homes: For vulnerable residents with increased health risks.
  • Schools and Nurseries: To protect children and staff.
  • Restaurants and Cafes: To prevent waterborne illnesses that could harm diners and tarnish reputations.
  • Dentists and Healthcare Providers: Where clean water is critical for procedures.

The Legal Framework Around Water Hygiene

Failing to maintain a proper water hygiene log can have serious legal and financial implications. According to the HSE, all duty holders must adhere to ACoP L8 guidelines, which outline responsibilities for managing water systems safely. For more detailed guidance, visit the HSE’s Legionella and Water Safety page.

Benefits of a Water Hygiene Log

  1. Peace of Mind: Stay compliant and protect your reputation.
  2. Improved Safety: Regular monitoring reduces risks of contamination.
  3. Streamlined Audits: A clear and organised record speeds up inspections.
  4. Cost-Effective Maintenance: Early detection prevents costly repairs.

Why Partner with H2O Comply for Your Water Hygiene Needs?

At H2O Comply, we specialise in creating safe and compliant water systems for businesses like yours. From initial risk assessments to ongoing monitoring, we tailor our services to meet your needs. Explore how we can support your business with comprehensive water hygiene solutions here.

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